Fraternity Archives

Archival Records for Local Fraternities to Keep

**current council keeps 3 yrs. of records, then they go to “archives”

Annual Reports



Council Elections- Procedures/ Results

Council Job Descriptions

District Gatherings- Timetable of Planning/ Agendas

Dismissed/ Lapsed Members

Letters of Intent (Candidates)

Membership Lists- Official Ledger of Professions

Minutes of Fraternity Gatherings (Secretary’s Records)


Pictures of Members/ Fraternity Activities

Prayer Services (Transitus, etc.)

Profession Programs

Transfer Forms

Treasurer’s Records- no longer than 6 yrs.

Visitations- Fraternal and Pastoral

Vocation or Informational Brochures